2nd Delivery Challenges (DeCODE) Working Group Meeting

October 25, 2017 to October 26, 2017
Bonn, Germany

Global Delivery Initiative’s DeCODE Working Group Meeting is being jointly organized by GIZ, JICA and the World Bank. This workshop aims to bring together development practitioners to deliberate and understand changes in knowledge management and evaluation across international development organizations given the advancements in data analytics. Specifically, the workshop will leverage DeCODE as a case-in-point to understand the opportunities and challenges in building data-driven systems that use past project data for future operations.

The workshop will feature a mix of plenary and interactive sessions to facilitate knowledge sharing and learning. It will showcase presentations on how past project data is being used to improve future projects across different organizations. We anticipate a dynamic exchange of innovative tools.

October 25th

8:45a

Participant Registration

9:00a

Welcome & Introductions

 

Welcome

About GDI & GDI Update

Workshop Objectives & Agenda

Getting to know each other

10:00a

Session I(a): Lightning Talks on “Past Project Data for Future Operations”

 

  • Explaining and discussing ongoing initiatives in different organizations to use past project data for future projects. [6-7 organizations each present for 5 mins each. To be followed with Q&A.]

11:20a

Coffee Break

11:35a

Session I(b): Lightning Talks on “Past Project Data for Future Operations”

 

  • Explaining and discussing ongoing initiatives in different organizations to use past project data for future projects. [6-7 organizations each present for 5 mins each. To be followed with Q&A]

12:55p

Lunch (served at event venue)

1:45p

Session II: Group Discussion on “Links with Delivery Challenges”

 

 

  • Brief introduction to Delivery Challenges 
  • Small groups discuss and present on the following guiding questions:
    • How do you encourage knowledge exchange around challenges in project implementation? Is there an existing effort in your organization to understand and address Delivery Challenges?
    • How do the existing initiatives in your organization link with Delivery Challenges?

2:50p

Session III (a): Reforming KM and Evaluation Systems

 

 

  • Overview of current debates and approaches on evaluation systems and how to make knowledge available faster/in real-time. 
  • Questions, Answers and Comments 
  • GIZ’s current effort to reform the KM and evaluation systems.
  • Questions, Answers and Feedback on the GIZ reform

3:35p

Coffee Break

3:50p

Session III (b): Reforming KM and Evaluation Systems

 

  • Small groups discuss and present on the following questions:
    • How is evaluation used for generating and exchanging knowledge?
    • How does your organization make knowledge available faster/in real-time?
    • How can your organization incorporate a Delivery Challenge angle in KM, evaluation, strategy development, etc.?

4:40p

Session IV: Introduction to DeCODE

 

 

  • Introduction to DeCODE with an overview of why and how it was built. 
  • Q&A 

5:30p

End of Day

6:30p

Joint Dinner at restaurant NEES, Meckenheimer Allee 169, 53115 Bonn

(Transportation to restaurant has been arranged from the meeting venue.)

 

October 26th

9:00a

First Day Recap

 

First Day recap and overview of second day 

Getting to know each other

9:25a

Session V: Under the Hood – DeCODE

 

  • Technical aspects of DeCODE, the necessary elements for implementation, and the assumptions.
  • Q&A

10:00a

Session VI: What does DeCODE’s Data Show?

 

  • Preliminary findings and analysis using DeCODE’s database. 
  • Q&A 

10:30a

Coffee Break

10:45a

Session VII(a): How can your organization benefit from using DeCODE?

 

 

  • How is DeCODE being used in the WB? 
  • GIZ’ reflection on the 1st round of tagging & vision to use DeCODE 
  • JICA on why and how to use DeCODE 
  • Q&A

11:40

Session VII(b): How can your organization benefit from using DeCODE?

 

  • Small groups discuss using DeCODE in their organizations:
  • Does DeCODE align with any existing initiative in your organization?
  • Are there any key challenges/bottlenecks that prevent the use of DeCODE in your organization? 
  • What are the changes you would make to DeCODE to suit your organizational goals?

12:30p

Lunch (served at event venue)

1:30p

Session VII(c): How can your organization benefit from using DeCODE?

 

  • Presentation of discussion results on using DeCODE.

2:00p

Session VIII: Improving and aligning DeCODE for your organization

 

  • Planned improvements of DeCODE
  • Small groups discuss and present results the following guiding questions:
  • What questions arise if you introduce DeCODE in your organization?
  • Concerns on Data Sharing: Are completion reports in your organization private or public?
  • Mechanics of Data Sharing: Is data accessible in a structured format? What will it take to make this data available on a periodic basis?
  • Data tagging and visualization: Who will run the algorithms? Will they be tweaked for each organization?

3:30p

Coffee Break

3:45p

Session IX: Beyond Bonn

 

Small groups discuss and present on the following:

  • Recommendations how DeCODE/GDI team can help participants to increase uptake of Delivery Challenges within different organizations.
  • Proposals for joint work and next steps.

4:55p

Session X: GDI Conclusions and Next Steps

 

  • Participants summarize conclusions and key takeaways 
  • DeCODE team summarizes their main points, takeaways and next steps 
  • GDI Co-Chair takeaways and farewell 

5:30p

End of the Workshop

 

October 27th

9:00a onwards

Bilateral Meetings

 

  • DeCODE team will be available for bilateral discussions regarding the system as well as the Global Delivery Initiative.